Mastering IFTA Compliance for Your Trucking Business
Simplify your reporting. Avoid penalties. Stay compliant.
UNDERSTANDING IFTA:
The International Fuel Tax Agreement (IFTA) is a cooperative agreement among U.S. states and Canadian provinces, designed to simplify the reporting of fuel use by motor carriers operating in more than one jurisdiction.
Being IFTA compliant ensures that your fuel tax payments are accurately reported and fairly distributed across the jurisdictions your vehicles operate in.
Services
IFTA Compliance Requirements
Accurate Record-Keeping
You must maintain detailed records for:
- Miles traveled in each state or province
- Fuel purchases and receipts
All records must be retained for a minimum of four years and should be organized to simplify potential audits.
Quarterly Fuel Tax Reporting
IFTA requires you to file a fuel tax report every quarter—even if:
- No operations were conducted
- No taxable fuel was used
This report determines whether you owe additional tax or are eligible for a refund.I
IFTA Stickers and License
You must:
- Display current IFTA decals on each qualified vehicle
- Keep a copy of your IFTA license in each vehicle
These are your proof of compliance while operating in IFTA jurisdictions.
Audits
Your IFTA records may be audited at any time. Organized, complete records make audits faster and less stressful.
Penalties for Non-Compliance
Failure to comply with IFTA regulations may result in:
- Fines
- Interest on unpaid taxes
- Suspension or revocation of your IFTA license
HOW CAN WE HELP:
Whether you're just getting started or need help with ongoing filings, we offer full-service IFTA support.
1. IFTA Account Setup
To open your IFTA account, we’ll need:
- Company name
- DOT / MC Number
- FEIN (Taxpayer ID)
- President’s name and Social Security number
- Correct physical business address (no P.O. Boxes)
- Phone number and email
- Copies of truck registrations (and lease agreements, if applicable)
- Number of decal sets needed
2. Quarterly Filings
To file your quarterly IFTA report, provide:
- A copy of your current IFTA license
- Total miles traveled in each jurisdiction
- Total gallons of fuel purchased in each jurisdiction
We’ll take care of the rest—accurate and on time.
3. Renewals
Need to renew your IFTA license? We’ll handle that too. Please send:
- Name of individual or corporation
- President/Owner’s name (if applicable)
- Updated address
- Phone number
- Number of decal sets needed
4. IFTA Training Masterclass (Live via Zoom)
Want to handle filings in-house or simply understand the process better? Join our IFTA Specialist Masterclass, where we teach you how to:
- File quarterly IFTA reports
- Manage state permit returns
- Stay audit-ready
Ideal for owner-operators, fleet managers, and compliance officers.
